NSDA Newsletter - October 2019

Article Index

 Continuing Competency Program Audit Results

The annual Continuing Competency Program (CCP) auditing process is outlined in Policy 5.2.  The rubric used to evaluate submissions can be found HERE.  Fifteen percent of CCP submissions are audited annually through random selection and based on screening for satisfactory completion. Auditors are dietitians who volunteer to audit.  For consistency and correctness, all auditors are trained on how to complete the audit. Every effort is made to keep submissions confidential and anonymous to auditors.

  2019 2018 2017
# submissions audited 146  138  88
Score 75-100%  85(58%)    65(47%)    41(46%)  
Score 50-74%  47(32%)  37(27%)  35(40%) 
Score less than 50 or incomplete  15(10%)  36(26%)  12(14%)

Overall in 2019, audit results improved.  If your submission was unsatisfactory, your subsequent submission will also be audited. A personalized letter is sent by registered mail indicating problem areas, specific suggestions for improvement, and follow up action. Upon notification of audit results, support is offered to facilitate understanding of the expectations of the CCP. Dietitians are strongly encouraged to meet with the Practice Advisor, Amanda Connors. A license will not be renewed if the subsequent submission is unsatisfactory. 

Tips for Completing the CCP

In the spring, you were invited to complete a survey about the CCP. Survey results are under review and will be shared with you later in the fall. When asked which aspects of the CCP found to be most challenging, the highest response (59 of 105 responses) was "completing the learning log throughout the year." Not surprisingly, when asked which aspects of the CCP to be easiest, the lowest response (10 of 105 responses) was "completing the learning log throughout the year."

Via an online questionnaire, we asked you to offer tips to prevent the last minute scramble and to keep abreast of the Program. This is what we heard from you.

  • Complete learning log entries throughout the year as you complete the education. Keeping my learning log up to date makes renewal so much easier!
  • Summer tends to be slower at work, so I use downtime at work or summer vacation to complete the learning log with education activities I have completed to date.
  • I use an online calendar (Google, Outlook) to keep track of learning events (conferences, webinars) and refer to the calendar when I am entering items into the learning log.
  • I set aside time at the end of each month (or every 2 or 3 months) to update the learning log.
  • When I participate in new learning (PEN, read an article etc), I scribble the date and the learning event on a piece of paper. I also make a few notes, so I have some points of reflection to return to later. I then file the paper in a file folder labelled “learning log entries for current year.” When I get a chance, I put those papers in chronological order and enter them into the online learning log. 
  • I make a point to add my entries to my learning log immediately after completing a learning activity. This way, it is fresh in my mind and I can better reflect on the experience.
  • I add a monthly reminder in my day planner and record learning activities every month.
  • I keep a journal and write down when I attend sessions, read articles, watch webinars, etc. This keeps it all in one place. I then update the learning log periodically with the entries from the journal.
  • I keep the NSDA website link on my desktop and add entries to the learning log as I do them. I also try to schedule tasks/objectives at the beginning of the year as well as check points to ensure I don’t lose track of the learning activities. I also have a file that I drop items related to my learning objectives into so I can easily capture the activities for each goal.
  • I link my learning goals to work goals contained within my existing Performance Management Agreement.
  • I keep a running list of questions that come up at work. This gives me ideas for developing next year’s goals or prompts me to change my current goal.
  • I write my goals on a sticky note and post it where I can read it every day.
  • I put appointments in my calendar once every few months to remind myself to update my learning log.
  • I use an online calendar (Google, Outlook) to log learning activities so that I can review the calendar at the end of the year and add them to my learning log. Colour-coding the calendar makes it easy to view when I go to enter them into my learning log.
  • I print a copy of all educational sessions and put them in a binder close to my workspace. Every month, I enter these into a logbook with a date and bullet point highlights. I elaborate later with wording to describe how the learning impacts my practice.

 learning calendar 2

Example of how to use an online calendar to support completion of the CCP

Would you like to learn more about how the CCP submission is audited and how your submission compares to the Program's expectations? Would you like feedback on your last submission?  Contact Amanda Connors, NSDA's practice advisor, at This email address is being protected from spambots. You need JavaScript enabled to view it.